Job Opportunity: Assistant Art Coordinator

FairyLoot is hiring! We are looking for an Assistant Art Coordinator to join our passionate and creative Book Development Team in 2025.

FairyLoot is a UK-based fantasy book subscription company, renowned for our beautifully curated monthly subscription boxes and exclusive editions that bring magic to readers worldwide. Our team is made up of dedicated book lovers who share an appreciation for fantasy fiction, stunning artwork, and immersive storytelling. We collaborate closely with leading publishers, authors, and artists to create breathtaking editions that readers treasure.

This is an exciting opportunity for an organised, proactive individual with a strong visual sense and excellent coordination skills to support the artistic vision behind our special editions. If you are passionate about fantasy books, love collaborating with artists, and enjoy the process of making artwork come to life across every edition, we would love to hear from you.

About the Role

Join the FairyLoot team as an Assistant Art Coordinator, where you will support the artwork side of the Book Development Team. You will work closely with our lead Art Coordinator and Book Development Team to manage artist relationships, organise creative schedules, and ensure that all visual elements arrive on time and meet our quality standards.

From drafting briefs and booking illustrators to updating databases and checking deadlines, you will help keep our artwork pipeline running smoothly. This is the perfect role for someone who is detail-oriented, highly organised, and excited to support the creative process behind the scenes.

Five Reasons This Job Might Be Perfect for You

1. You love the artistic side of bookmaking and are excited by the opportunity to support beautiful custom artwork across covers, endpapers, and sprayed edges
2. You are an excellent communicator, confident in managing artist relationships and making sure key information is clearly conveyed
3. You thrive on keeping things on schedule, from tracking illustration deadlines to managing open art slots and coordinating delivery timelines
4. You are a behind-the-scenes hero, happiest when supporting creatives and making sure the bigger vision comes together on time and in full
5. You want to join a collaborative, book-loving team and contribute to the creation of stunning editions that readers proudly collect

Key Responsibilities

🧾 Art Brief Creation: Assist in the preparation and formatting of detailed artwork briefs, ensuring that artists receive clear, accurate information tailored to each project

🗄️File & Asset Organisation: Organise digital assets including artwork, graphics and more, ensuring a well managed file system and easy access for other teams.

🎨 Artist Communication and Coordination: Liaise with artists and illustrators to confirm availability, book projects, send reminders, and ensure that deadlines and expectations are clearly communicated

📆 Artwork Scheduling & Artist Coordination: Track and update our project management platforms with the illustration timelines, delivery dates, project capacity and artist availability to help keep projects on schedule and ensure the right artists are booked at the right time

📊 Artist Database Maintenance: Update and maintain our internal artist databases with information about availability, rates, visual styles, completed work, and project history

🔍 Quality Checks: Conduct reviews of submitted artwork to ensure it meets technical and visual expectations, and coordinate any feedback or revisions with the artist

📧 Internal and External Communication: Share updates with the Book Development Team and coordinate approvals from key stakeholders during the artwork review process

💡 Process Improvement: Propose ideas to streamline artist coordination, improve database structure, and strengthen our visual planning and communication workflows

📚 Team Collaboration: Work closely with the rest of the Book Development Team to ensure artwork integrates smoothly into overall production, from manuscript to finished product

Who We’re Looking For

• A passion for books and book design, with a strong appreciation for illustration and visual storytelling
• Exceptional organisation skills, with the ability to track multiple projects, deadlines, and collaborators at once
• Clear and confident written communication, especially when drafting briefs, sending updates, or managing feedback
• A detail-oriented mindset, capable of checking visual files for completeness, alignment with the brief, and delivery readiness
• A collaborative team player who enjoys supporting creatives and ensuring that all elements come together on time
• A strong understanding of FairyLoot’s aesthetic and the expectations of our subscriber base

Essential Skills and Experience

• Proficiency in Adobe Creative Suite (Photoshop, InDesign, Illustrator)
• Strong experience preparing print-ready artwork including foil, embossing, and special finishes
• Exceptional typographic instincts and layout capabilities
• Familiarity with genre-specific design aesthetics and key illustrators in the fantasy space
• Excellent time management and organisational skills
• Proactive mindset with strong problem-solving abilities
• Clear communication skills and the ability to take feedback positively
• Prior experience in a design studio or the publishing industry is desirable

Requirements

• • Some experience or skills in project coordination or administrative work (industry background not required)
  • A strong understanding of FairyLoot Editions and the types of artwork included in our special editions
  • Basic understanding of visual file formats, illustration workflows, and asset management
  • Familiarity with digital tools such as Google Suite (Docs, Sheets, Slides), Microsoft Office, and project management platforms
  • Ability to manage databases and maintain structured, well-organised internal records
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Legal right to work in the UK

Before employment begins, we will need the following:

• A copy of your passport or European identity card
• UK National Insurance number

Additional Details

💼 Job Level: Entry level

💰 Starting Salary: £26,000

📅 Application Deadline: 15 August 2025

🚀 Start Date: September/October

⏳ Full-time: Monday to Friday, 9 AM to 5 PM

📍 Location: Remote (UK-based only)

Benefits

• Annual Leave: 28 days, plus bank holidays and company-wide holidays
• Private Medical Insurance: Comprehensive private healthcare with AXA, including dental, mental health and 40% off Nuffield Health and Hussle’s monthly pass
• Pension Scheme: Includes employer contributions
• Complimentary FairyLoot Products: Receive our monthly book boxes and Exclusive Editions
• Remote Work Support: Work from home with necessary office equipment provided, if needed
• Team Culture and Events: Join a book-loving team with virtual and in-person team events
• Book Industry Perks: Access to early manuscripts, ARCs (Advance Reader Copies), publisher events, and book fairs where possible

If you are excited about supporting the artistic side of book development and contributing to the creation of magical, collectible editions, we encourage you to apply.
Due to the volume of applications, we will only contact candidates selected for an interview. However, we sincerely appreciate every applicant’s time and interest.

📩 Apply now to be part of the FairyLoot team and help bring unforgettable artwork and stories to readers around the world.

Warmly,
The FairyLoot Team